how to launch paperless board meetings

A board meeting is a strategic decision-making process for the business that reviews its previous performance, participates in discussions and approves the plans of action to support the organization through its various phases of expansion. These plans are often for new policies or projects, as well as organizational expansions, which require coordination between multiple departments and teams within the organization.

A well-planned agenda is essential for productive board meetings. This helps everyone be on the same page when discussing issues. It also prevents distractions from tangential discussions and ineffective chatter. Incorporating an “parking lot” to the end of the agenda can be a great method to put less important discussion topics to the side, allowing the most important issues to be discussed first.

It is also essential that the attendees remain focused on the work at to be completed. It is the Board Chair’s job to restore order in the event that the Board member is interrupting or engaging in an inappropriate manner. This could mean temporarily suspending the meeting until the offending individual has calmed down, or adjourning it should such behavior persist.

Each board meeting must include precise minutes. The secretary of the board or minutes keeper is accountable for recording every deliberation or decision in a way that is simple to comprehend. This includes all details of motions, including who supported them, or if they were voted on by the voice or by numbers. If there were any dissensive votes, a detailed explanation of why those votes were against the motion is recorded in the minutes.